Montreal Audiofest

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Table of content

Welcome to your Exhibitor Portal.
‍
This section has been designed to allow you to quickly provide all the information required for your participation in Audiofest. Each form corresponds to a specific aspect of the event and takes only a few minutes to complete. To ensure a smooth and well-organized event, we ask that all required forms be completed and submitted by the indicated deadlines.

Make sure to save down below before leaving!

Exhibitors

This form is crucial information needed to promote your presence at the Audiofest.

Please check your spelling as we will be using the information provided as is.

‍BEFORE February 6th 2026, after that date fees will apply.

‍NOTE: Exhibitors must fill out one form for each exhibit room.

Room's number or name

Exhibitor's Name (as it should be listed in the official program)

* if there is more than one exhibitor, please list them like this:
Exhibitor1
‍Exhibitor2

List of Brands exhibited in your room

Please list the brands like this:
‍
Brand1
Brand2
etc...

You are entitled to a total of 6 badges per exhibit room

Please list your badge as follows:
‍
FirstName1 LastName1, Company1
FirstName2 LastName2, Company2

* Additional badges can be purchase for $19.50

ADD ON TO YOUR EXHIBIT ROOM

Please note that there may be additional charges when ordering on site

BANQUET CHAIRS

MAXIMUM: 8
Pre-order: no charge
On-Site order: $10 each

TABLES (6' x 30")

MAXIMUM: 2
Pre-order: no charge
On-Site order: $15 each

NOTE: The use of ONE WIRED INTERNET CONNECTION is included with your exhibit space.Will you need your WIRED INTERNET connection?

Will you need the hotel to provide you with a VLAN?

Pre-Order: $100
On-site order: not available

Special Request

Additional Room

Room's number or name

Exhibitor's Name (as it should be listed in the official program)

* if there is more than one exhibitor, please list them like this:
Exhibitor1
‍Exhibitor2

List of Brands exhibited in your room

Please list the brands like this:
‍
Brand1
Brand2
etc...

You are entitled to a total of 6 badges per exhibit room

Please list your badge as follows:
‍
FirstName1 LastName1, Company1
FirstName2 LastName2, Company2

* Additional badges can be purchase for $15

ADD ON TO YOUR EXHIBIT ROOM

Please note that there may be additional charges when ordering on site

BANQUET CHAIRS

MAXIMUM: 8
Pre-order: no charge
On-Site order: $10 each

TABLES (6' x 30")

MAXIMUM: 2
Pre-order: no charge
On-Site order: $15 each

NOTE: The use of ONE WIRED INTERNET CONNECTION is included with your exhibit space.Will you need your WIRED INTERNET connection?

Will you need the hotel to provide you with a VLAN?

Pre-Order: $100
On-site order: not available

Special Request

Additional Room

Room's number or name

Exhibitor's Name (as it should be listed in the official program)

* if there is more than one exhibitor, please list them like this:
Exhibitor1
‍Exhibitor2

List of Brands exhibited in your room

Please list the brands like this:
‍
Brand1
Brand2
etc...

You are entitled to a total of 6 badges per exhibit room

Please list your badge as follows:
‍
FirstName1 LastName1, Company1
FirstName2 LastName2, Company2

* Additional badges can be purchase for $15

ADD ON TO YOUR EXHIBIT ROOM

Please note that there may be additional charges when ordering on site

BANQUET CHAIRS

MAXIMUM: 8
Pre-order: no charge
On-Site order: $10 each

TABLES (6' x 30")

MAXIMUM: 2
Pre-order: no charge
On-Site order: $15 each

NOTE: The use of ONE WIRED INTERNET CONNECTION is included with your exhibit space.Will you need your WIRED INTERNET connection?

Will you need the hotel to provide you with a VLAN?

Pre-Order: $100
On-site order: not available

Special Request

Additional Room

Room's number or name

Exhibitor's Name (as it should be listed in the official program)

* if there is more than one exhibitor, please list them like this:
Exhibitor1
‍Exhibitor2

List of Brands exhibited in your room

Please list the brands like this:
‍
Brand1
Brand2
etc...

You are entitled to a total of 6 badges per exhibit room

Please list your badge as follows:
‍
FirstName1 LastName1, Company1
FirstName2 LastName2, Company2

* Additional badges can be purchase for $15

ADD ON TO YOUR EXHIBIT ROOM

Please note that there may be additional charges when ordering on site

BANQUET CHAIRS

MAXIMUM: 8
Pre-order: no charge
On-Site order: $10 each

TABLES (6' x 30")

MAXIMUM: 2
Pre-order: no charge
On-Site order: $15 each

NOTE: The use of ONE WIRED INTERNET CONNECTION is included with your exhibit space.Will you need your WIRED INTERNET connection?

Will you need the hotel to provide you with a VLAN?

Pre-Order: $100
On-site order: not available

Special Request

Additional Room

Room's number or name

Exhibitor's Name (as it should be listed in the official program)

* if there is more than one exhibitor, please list them like this:
Exhibitor1
‍Exhibitor2

List of Brands exhibited in your room

Please list the brands like this:
‍
Brand1
Brand2
etc...

You are entitled to a total of 6 badges per exhibit room

Please list your badge as follows:
‍
FirstName1 LastName1, Company1
FirstName2 LastName2, Company2

* Additional badges can be purchase for $15

ADD ON TO YOUR EXHIBIT ROOM

Please note that there may be additional charges when ordering on site

BANQUET CHAIRS

MAXIMUM: 8
Pre-order: no charge
On-Site order: $10 each

TABLES (6' x 30")

MAXIMUM: 2
Pre-order: no charge
On-Site order: $15 each

NOTE: The use of ONE WIRED INTERNET CONNECTION is included with your exhibit space.Will you need your WIRED INTERNET connection?

Will you need the hotel to provide you with a VLAN?

Pre-Order: $100
On-site order: not available

Special Request

Add a room

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Pipes and Drapes

ORDER MUST BE PLACED BY MARCH 1ST 2026

NOTE: in the past, we were accepting on-site requests for PIPES and DRAPES; unfortunately, this will no longer be possible.
‍‍
The Pipes and Drapes will be installed in your exhibit space on Wednesday March 18th

By ordering from us, you benefit from our special cost of $9,50 per foot (usually ordered by length of 10')

The height is 8' tall.

PIPES AND DRAPES: Requirements
‍
Please confirm the number of linear feet required, the color and the position in your exhibit space (when possible, please upload a diagram of the positioning)

Number of linear feet required

Color

If you have a positioning diagram, please upload it here.
‍Make sure your name is on the document as well. Max file size 10mb.

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Transport & Shipping

We accept deliveries from Wednesday 8am to Thursday 11pm

You will have access to your exhibit space:

‍BOARDROOMS: starting at 8 am on WEDNESDAY, March 18th, 2026.

‍BEDROOMS, SUITES, KIOSKS/BOOTH: starting at 8 am on THURSDAY, March 19th, 2026.

Some Bedrooms and Suites might be available before this time, please contact SARAH if you must arrive before.

NOTE: While we have moving equipments at your disposal, our team will be there to help you move your equipments to your exhibit space. We are NOT offering full VALET service which means you have to be part of the team.

Attached is the access plan to Place Bonaventure's loading dock , make sure you send a copy to your carrier.

MAKE SURE TO IDENTIFY ALL YOUR BOXES AS :
‍
Montréal Audiofest
YOUR COMPANY NAME AND YOUR EXHIBIT ROOM #
Montreal Bonaventure Hotel
900 de La Gauchetière Street West
Montréal (QC) H5A 1E4

Access plan

Contact

Name of the person in charge

Email of the person at charge

Phone number of the person in charge

Material Delivery

You must tell us the date and approximate time of arrival of your products.
Please tell us if you or your staff will be present at the time of delivery of your products.
Please confirm what size vehicle will be delivering your equipment to help us manage traffic.

Approximate time of arrival

Vehicule Size

If "Other", please specify

Will you or your staff will be present at the time of delivery of your products

Special Request

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Lunch box

ORDER MUST BE PLACED BY MARCH 1ST 2026. Payment must be made before March 8, 2026.

Lunch box includes 1 sandwich, 1 raw vegetable, 1 fruit, and a dessert.

$30 + service and taxes

Delivered on FRIDAY, MARCH 20

Delivered SATURDAY, MARCH 21

Delivered SUNDAY, MARCH 22

Special request

Please specify if you have any dietary restrictions or allergies.

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Payment informations

We strongly recommend proceeding with a wire transfer as the first payment option, as it is the most secure and efficient method for processing.

By email :
‍
Recipient: sarah@audiofest.ca
Password: audiofest

By bank wire - Please see attached
‍‍

We also accept cheque sent to:
‍
Audiofest
2556 ch. du Portage-des-Roches S
Laterrière, Quebec
G7N1X2
‍
Please include the invoice number in your confirmation so we can match the payment promptly.

Credit Card payment

If you still prefer to pay by credit card, you may use the option here.

Service Agreement with Bonaventure Hotel

GENERAL GUIDELINES:

- It is not permitted to consume food and beverage on site that has not been supplied by the Hotel.
Some Requests received on-site will be charged double fee.
‍
- Please note that banquet furniture are in limited quantity and labor fees can apply.
‍
- You may access the exhibit-rooms as per the follwing schedule:

Large Room: Wednesday, March 18, 2026 @ 8am
Standard room & Suite: Thursday March 19, 2026 @ 8am
‍
- A valid credit card is required as a guarantee for the use of the space that has been assigned to you during the Montreal Audiofest 2026. In the case where the Hotel’s infrastructures are damaged following your use, that a room re-organization is requested (furniture removal, additional amperage, repairs, etc…), the Hotel is authorized tocharge the amount necessary for payment of the items and/or services.

Welcome back, user !

Password

Table of content

Make sure to save down below before leaving!

Exhibitors

ADD ON TO YOUR EXHIBIT ROOM

Additional Room

ADD ON TO YOUR EXHIBIT ROOM

Additional Room

ADD ON TO YOUR EXHIBIT ROOM

Additional Room

ADD ON TO YOUR EXHIBIT ROOM

Additional Room

ADD ON TO YOUR EXHIBIT ROOM

Pipes and Drapes

Transport & Shipping

Contact

Material Delivery

Lunch box

Payment informations

Credit Card payment

Credit Card account

Service Agreement with Bonaventure Hotel